Learning Skills of Tech 101: Documenting a Day

In today’s world, computer programs help us do many different things. For the “Documenting a Day” assignment, I worked with three types of software: a word processor, a spreadsheet, and a presentation program. Each one helped differently, depending on what kind of task I needed to do. In this essay, I will compare what each program does, list some pros and cons, and explain which worked best for the assignment. I will also give examples of when each program might be helpful in real life.

Comparing the Programs

A word processor like Microsoft Word is mainly used to type and edit text. Section 6.2.7 of the CertMaster Learn Tech+ textbook states that Word is the most influential word processing software (TestOut Corp, 2024). It is suitable for writing stories, essays, and journals. A spreadsheet program like Excel is best for working with numbers. It lets you do math, make charts, and organize data. A presentation program like PowerPoint is used to create slideshows, often for school or work. You can add pictures, text, and even videos to help share your ideas. A database program like Microsoft Access stores large amounts of data and lets you find information easily by searching or filtering, but it was not used for this assignment. Each of these tools does something different. Word processors are great for writing. Spreadsheets are best for numbers and data. Presentations are used to share ideas visually.

Advantages and Disadvantages of Each

Word processors are easy to use and suitable for writing, but they are not great for doing math or organizing large amounts of data. Spreadsheets help calculate things and organize numbers, but they can get confusing if you are not used to them. According to a literature review on spreadsheet quality assurance, "errors in spreadsheets are common and can lead to significant consequences, particularly when decisions are based on faulty data" (Grossman, 2023), as cited in, Poon, Pak-Lok & Lau, Man, et al. (2024). Presentation software is suitable for showing information in a fun and effortless way in the slides, but sometimes it does not give you enough space to explain things deeply. Databases are great for storing and organizing information. However, it can also be hard to learn, which was not done in this assignment.

Best Software for Documenting My Day

For the “Documenting a Day” assignment, the best program to use was the word processor. It allowed me to write about everything I did during the day. I could organize my thoughts into paragraphs and explain how I felt, what I learned, and what I did. A spreadsheet or database would not have let me do that as clearly. I did not need slides like a presentation, either. Writing in a document just made the most sense.

Other Times to Use These Programs

Each program is helpful for other things, too. I would use a word processor to write a letter, make a resume, or do homework like essays and papers. A spreadsheet would help make a monthly budget or track expenses. Presentation software is great when I need to give a speech or explain something to a group, like a class project.

Conclusion

Learning to use different types of software has helped me understand when to use each one. Word processors, spreadsheets, and presentations all have their strengths. The word processor was the best choice for writing about my day. However, in other situations, like organizing numbers or giving a talk, one of the different applications might be better. Knowing how to use these tools can make work, school, and everyday life much easier.